Slips and tickets photographed, the register keeps itself.
In the field, the driver's slip and the weighbridge ticket are photographed. The AI reads them, rules match and check the lines every five minutes, and the monthly register comes out in the required format, each line with its scan. People check what is flagged, instead of re-keying everything.
- Paper slips that come back crumpled from the field, or not at all.
- Each slip re-keyed by hand into a spreadsheet, at the end of the month.
- A weight copied wrong, a waste code forgotten, discovered at inspection.
- The register redone every month in the format the client requires.
- A photo taken on the spot, uploaded to the application.
- The AI reads the photo and fills in the line: date, waste, weight, collection.
- Rules match the slip and the ticket, check the weights and set the codes.
- The monthly register comes out in the client's format, each line with its scan.
From photo to register, in five steps
The AI reads, the rules check, the person decides: each does what it does best.
- 01
The photo
The driver or the yard operative photographs the slip and the weighbridge ticket, and uploads them to the application.
Paper slips in a box, at the end of the month.The photo uploaded at the time of collection. - 02
Reading
The AI reads the photo, even if it is skewed or poorly lit: date, type of waste, gross weight, tare and net, collection reference.
Each slip re-keyed by hand.The line filled in from the photo. - 03
Matching
Every five minutes, rules match the driver's slip and the weighbridge ticket for the same collection.
Two pieces of paper to pair up by hand.The slip and the ticket brought together on one line. - 04
Checks
The rules check the line: net weight equal to gross minus tare, type and code of the waste, missing fields. Whatever fails is flagged.
An error discovered at inspection.Every anomaly flagged straight away. - 05
The register
The monthly register comes out in the format the client requires, each line with the scan of its documents.
The register redone every month.The register ready, documents attached.
The AI reads, the rules verify
- Reading is not deciding. What the AI reads then goes through written rules; anything that does not fit is flagged.
- Calculations are redone. The net weight is recalculated from gross and tare, not copied.
- Each line keeps its proof. The scan of the slip and the ticket stays attached to the register line.
- The rules run on their own. Every five minutes, on the company's server, even with the application closed.
- Everything is traced. Every run of the rules is recorded in the log.
Collection on 18/03 · 30 m³ skip
| Waste | Class B wood |
|---|---|
| Gross | 11,940 kg |
| Tare | 9,120 kg |
| Net read | 2,280 kg |
| Net recalculated | 2,820 kg |
To check. The net read on the ticket does not equal gross minus tare. The person looks at the scan and corrects it.
Fictitious data.
The same principle, for GDPR compliance
In ProAdmin, the company's record of processing activities is filled in from templates and exported for an inspection. Legal deadlines are tracked, and an AI assistant can propose the entries, which a person approves.
- One month to answer a request from an individual.
- 72 hours to notify an incident.
- The signed register, which cannot be erased.
Filled in from templates.
Requests and incidents tracked.
Ready for an inspection.
How to offer it to your clients
Who for
- Companies that keep a regulatory register: waste, materials, inspections.
- Site operators, collection contractors and manufacturers.
- Any company that re-keys paper slips every month.
What you sell
- Setting up the register and its control rules.
- The output format required by the client or the authorities.
- Onboarding for the teams.
- Ongoing follow-up, from ProAdmin.
Lines that work
“One photo, and the register line is filled in.”
“Errors flagged before the inspection, not during it.”
“Your register ready every month, documents attached.”
What clients ask
Can the AI misread something?
Yes, which is why its reading goes through rules: an inconsistent weight or a missing field is flagged, and the person corrects it from the attached scan.
Is special equipment needed?
No. A clear photo is enough: it is uploaded to the application.
Is the register format fixed?
No. The monthly register comes out in the format required by the client or the authorities.
What about other registers?
The principle applies to any register kept from documents: you write the trade's rules, and reading and matching follow.
What runs this case
Are your clients still re-keying paper slips?
Offer them this case. ProSuite provides the platform and keeps it evolving; you keep the relationship and the advice.